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Staff Writer for Institutional Advancement

Hillsdale College

Apply before: August 31, 2024
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  • Date posted
    May 1, 2024
  • Location
  • Apply before
    August 31, 2024
  • Career Level

Job Description


To be considered for this position, please submit two writing samples: 1) a sample of anything you’ve written (1-2 pages) and 2) a one-page fundraising letter for Hillsdale College over the signature of Larry P. Arnn. These can be uploaded to this posting under the cover letter and writing sample options.
Write donor proposals, stewardship reports, acknowledgement letters, and other letters for the President, Vice President and Associate Vice President for Institutional Advancement, and members of the Board of Trustees, as needed. Write copy for brochures, newsletters, and other Advancement fundraising materials as needed.


  • Write donor proposals, stewardship reports, letters, and other correspondence as required for fundraising and stewardship purposes, for the College President, Vice President and Associate Vice President for Institutional Advancement, and members of the Board of Trustees. Conduct research for these projects and develop materials (charts, budgets, etc.) as needed.
  • Write acknowledgement letters for the College President, Vice President for Institutional Advancement, and members of the Board of Trustees.
  • Work with Marketing and External Affairs teams to assist with copy for brochures, newsletters, and other Advancement fundraising materials.
  • Develop and produce donor stewardship projects (photo books, reports, plaques, etc.).
  • Complete data entry as needed to track project deadlines, donor interactions, and other details in the database.
  • Assist in proofreading and copy editing for Institutional Advancement.
  • Keep informed about College activity, student achievements and statistics, faculty achievements, campus/national seminars and lectures, etc.
  • Keep informed via Advancement resources regarding the objectives of foundations and their relationship to College.
  • Keep informed of national issues regarding education and public policy.
  • Assist in the printing and mailing of proposals and reports, if necessary.
  • Answer routine questions from Advancement colleagues, other College personnel, donors, and visitors.
  • Occasional travel on the College’s behalf, as approved by supervisor, for the purpose of experiencing a College event to enhance writing projects.
  • Maintain confidentiality with all information and in all situations.
  • Occasionally assist in after-hour College activities.
  • Perform additional duties as supervisor may assign.
  • Maintain acceptable attendance record and be punctual.
  • Attend staff meetings and other meetings as requested.
  • Participate in a professional development seminar annually, if possible.


Individuals must possess such knowledge, skills, and abilities and must be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities.

Education and Experience
This position requires, at minimum, a bachelor’s degree and a demonstrated facility in writing. Two years of experience in writing, editing, or project management in a communications field or nonprofit organization (preferably in education) is desirable, with a background in fundraising a plus, or a combination of education, training, and experience that fulfills the needs of the College.

Other Skills
  • A firm grasp of Hillsdale College’s mission and purpose.
  • Above-average command of English grammar, style, and composition.
  • Above-average proofreading and spelling skills.
  • Possess excellent verbal and written communication skills and an above-average ability to understand and follow verbal and written instructions and to express ideas verbally and in writing.
  • Excellent organizational skills and ability to work under limited supervision, with attention to detail and ability to handle multiple tasks while meeting deadlines.
  • Sound judgment and maturity.
  • Able to keep calm and remain personable under pressure.
  • Above-average computer skills and knowledge of office practices.

Personal Characteristics
The offices of Institutional Advancement interact with College staff, donors, alumni, friends, students, parents, and business contacts, and its employees serve as representatives of Hillsdale College. A clean and neat appearance is essential, as is a pleasant and professional demeanor that is supportive of the College mission while maintaining confidentiality.

Code of Commitment
Hillsdale College staff are required to sign a Code of Commitment stating their intention to serve the College’s stated mission, and to embrace the values of integrity, goodwill, partnership, leadership, and accountability. The teaching of Christian faith shall remain a visible aim of the College.