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Apply before: August 31, 2024
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  • Date posted
    May 2, 2024
  • Location
  • Apply before
    August 31, 2024
  • Career Level

Job Description


The Project Editor provides editorial support for Center for Responsive School publications and educational programs, including teacher materials, ancillaries, licensed trade books, digital products, catalogs, and marketing collateral. The project editor is responsible for managing projects, often multiple projects simultaneously and usually for the project’s lifetime. Projects may be multi-year and multi-component or small in scale (for example, new books, reprints, workshop products, articles, new or replacement lessons, lesson components and products, small guides, research reports, and marketing collateral). Finished products will be published in both print and digital formats.

This position requires developmental-level editing skills, excellent command of editorial processes and styles, and the ability to project manage in multiphase projects with multiple components.


Planning, coordinating, and managing a variety of publication projections

  • Project managing a variety of titles from a range of publishing areas from proposal or receipt of the manuscript through to print-ready files, including the preparation of digital assets while keeping to schedule and deliverable timeline specifications.
  • Coordinating timelines to ensure that projects stay on schedule.
  • Coordinate production review processes (all stages of page proof review).
  • Ensuring the smooth running of projects from manuscript to final print and digital files, in conjunction with the Editor in Chief.
  • Establish excellent relations with authors, illustrators, and other external clients, keeping them fully informed of progress, and ensuring project expectations are adhered to as the project develops
  • Develop and maintain good relationships with all in-house staff, knowing where each project is in the system at any given time, ensuring that work is placed appropriately in-house, and completing all handover to production forms fully and accurately.
  • Liaise with Programs and production staff regarding completion dates for project deliverables
  • Collaborate with Editor in Chief as requested to develop schedules for projects, ensuring that all deadlines are met; proactive in keeping the Chief and/or Senior Editor informed of any changes to schedules

Editing and Writing

  • Performing manuscript editing tasks, from substantive developmental editing of content to copy editing for consistency and style, and ensuring that all materials developed adhere to the company’s styles.
  • Partner with copy editors, proofreaders, translators, fact-checkers, and other freelance/contract staff as needed.
  • Quality checks all in-house work before it is sent out for internal or external review, checking all outsourced work to ensure that it adheres to the guidelines given and meets the expected standards; giving each project a final check to ensure that CPM standards have been maintained.
  • Undertakes in-house writing, copy-editing, and proofreading on projects as required; organizing client’s, author’s, and proofreader’s mark-ups.
  • Familiar with the purpose of a variety of style guides and able to edit work following the publication’s department-chosen style guide.

General administration

  • Ensures all correspondence files are up to date and complete
  • Archives and keeps the full-proof records until a project is completed and closed.
  • Collaborate with Production coordinator to record all details relevant to the history of a project.
  • Prepare text of completed projects for the website, marketing sales, or other as required
  • Assists with general publications tasks as needed
  • Other duties as assigned by supervisor.


  • Bachelor’s degree in communication, English, or journalism or a closely related field, background in education a plus.
  • At least 4 years experience in writing and editing, preferably in book publishing and preferably in an office setting
  • Experience with InDesign, Photoshop, Illustrator, MS Word, PowerPoint, Google, and other publishing productivity software.
  • Ability to work in both a Mac and PC environment as required by the project
  • Strong organizational skills and file management abilities
  • Receptive to direction, feedback, and editing from people with varying roles and backgrounds
  • Deadline-oriented with the ability to prioritize work to meet project due dates
  • Ability to juggle multiple projects at one time
  • Strong attention to detail
  • Able to receive and apply feedback
  • Effective communication skills, both written and verbal
  • High accountability for performance; goal-oriented, flexible, and creative under pressure
  • Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
  • Caring for and, commitment to the vision, mission, and welfare of CRS
  • Respects and values diversity; represents CRS positively and professionally in interactions with clients, vendors, and the community at large in both real and virtual interactions.
  • Able to work in an open suite, highly collaborative environment.
  • Regular and reliable attendance


  • Ability to use a computer for up to 8 hours per day, with breaks and lunch.
  • Ability to talk on the telephone for up to 4 hours per day.
  • Ability to lift 30 pounds on occasion.
  • Able to travel by airplane and automobile, occasionally.

These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job. Other duties, as assigned by the jobholder’s supervisor, may also be required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.