Project Coordinator and Grant Writer

Job Description

JOB GeneralitiesWhile this position will be heavily involved in engineering processes it is not envisaged that a deep prior experience in engineering will be necessary. Much of the focus of this position will be controlling and ensuring data integrity around engineering documents as well as securely archiving them into Oregon Records Management System (ORMS). Other key duties will involve the creation of complex supporting documents needed by our civil engineering staff and also engineering adjacent grant writing.Here are other key elements from the job description: The Engineering Project Coordinator is distinguished from the Civil Engineer in the performance of work under closer supervision and assignments to facilitate project compliance, completion, communications, coordination, and research as well as supporting the collection and reporting of technical data for short- and long-term programs. This position supports city staff, consultants, agency partners and the public with a customer service and problem-solving responsiveness. EXAMPLE OF DUTIESThe successful candidate: Represents the Engineering Division in local/regional groups as directed, with an emphasis on environmental issues. Includes attendance, presentations and/or participation with City Council, Planning Commission, Citizen’s Rate Review Committee and other groups, committees, or commission meetings. Coordinates and/or implements the City Transportation System Plan (TSP), Wastewater Master Plan, Water Master Plan, Drainage Master Plan, Capital Improvement Program, and other plans involving the municipal infrastructure. Responds to inquiries and complaints from property owners, businesses and the public regarding engineering projects and programs, transportation system, sanitary and storm sewer, and water system problems. Serves as project coordinator on capital improvement or other engineering projects; writes specifications, assembles contract documents, presides over preconstruction meetings, coordinates construction scheduling, prepares project cost estimates, administers contracts to ensure compliance, and interprets contracts. Facilitates communication between property owners, attorneys, engineers and government agencies to resolve problems regarding alignment, construction and maintenance of public facilities. SUPPLEMENTAL INFORMATIONTools and equipment used Personal computer skills and Virtual Desktop Infrastructure environment (ThinClient computing), including word processing, spreadsheet, project management, data base and computer-aided-design software; standard drafting tools; phone; mobile radio. Network-connected copy machine with scanning, and the operation of a large format copier/scanner. Physical demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of a qualified individual with limitations who can perform the essential functions of the job. Hand-eye coordination is necessary to operate drafting instruments, computers, and various pieces of office equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to fifty (50) pounds. Work environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. The noise level in the work environment is usually quiet to moderate. This position is not eligible for remote work.This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.