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Part-Time Editorial Assistant for the Math Journal (Publications Assistant)

Indiana University

$17 - $20 / hour
Apply before: August 31, 2024
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  • Date posted
    May 2, 2024
  • Salary
    $17 - $20 / hour
  • Apply before
    August 31, 2024
  • Career Level

Job Description



Department Information

Housed within the Department of Mathematics in the College of Arts and Sciences, The Indiana University Mathematics Journal is published at Indiana University and maintained within a digital archive fully available to subscribers and searchable to the general public.

The Department of Mathematics is dedicated to producing excellent mathematical research integrated with superb mathematical education and mentoring at all levels, from first-year undergraduate service courses through graduate and postdoctoral study.

Toward the achievement of these goals, we are committed to a respectful, supportive, and inclusive workplace, one that offers equal opportunity to a diverse faculty and student body and one in which faculty and students alike can achieve their best.

More information about the Math Journal at IU may be found here.

More information about Department of Mathematics at IU may be found at department of Mathematics at Indiana University may be found here.

More information about the College of Arts and Sciences at Indiana University may be found here.

Job Summary

Department-Specific Responsibilities

  • Assists the Managing and Assistant Editor in various tasks necessary for maintenance and publishing of the IUMJ.
  • Works with the journal secretary in accounting procedures for the IUMJ (creating and submitting invoices, etc.), to ensure all paperwork submitted to the university is proper in content and form.
  • Manages daily correspondence for the IU Math Journal
  • Works with the journal secretary in training for editing mathematical papers in Latex, maintaining subscriber databases, filling subscription claims, and responding to correspondence from subscribers and agents.

General Responsibilities

  • Under supervision, performs a variety of complex administrative and creative tasks related to the composition, layout, and printing of publications and projects.
  • Processes orders for the publication and printing of books, journals, business cards, signs, stationery, and other printed literature. Related responsibilities include interpreting job specifications including identifying stock and bindery requirements to adequately impose files, programming functions of digital production printers, operating high-speed black and color production sheet-fed digital toner-based printers, and operating wide-format inkjet devices including roll fed, flatbed, and sheet fed to produce a variety of products including banners, posters and diplomas.
  • Reviews and makes minor corrections of customer-submitted files using various graphic arts software applications; troubleshoots errors with customer and/or department prior to printing, sets print specifications, initiates print order, reviews final print proofs for accuracy, operates printing and bindery software and equipment, and transfers and archives publication and electronic files from various sources following printing.
  • Operates and maintains various printers; operates bindery equipment such as automated punchers, coil binders, inserters, envelope sealers, and power cutters; may operate various other equipment including power fork truck, pallet jack, departmental delivery truck, etc.
  • Regularly consults with writers, printers, faculty, staff, and/or other stakeholders to ensure adherence to printing and publications deadlines.
  • May provide guidance to other Publications Assistants. May perform other responsibilities as needed.


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.



  • High school diploma or equivalent (such as HSED or GED)


  • Bachelor’s degree



  • 2 years in relevant field


  • 2 years of editing or writing experience preferred
  • 1 year experience with written communication in a journal, periodical, or academic setting, preferably in mathematics



  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Highly thorough and dependable
  • Ability to build strong customer relationships


  • Excellent verbal and written communication skills while possessing the ability to communicate effectively and diplomatically with diverse populations from all over the world, including those whose first language is not English
  • Detail-oriented temperament and an ability to handle complex email threads
  • Ability to learn and use basic computer software (especially email software)
  • Experience with written communication in a journal, periodical, or academic (preferably mathematics/sciences) setting.
  • Facility in basic accounting procedures
  • Knowledge of/experience in TeX, Python, or other programming/scripting languages

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$17.00 per hour – $20.00 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Marketing & Communications

Job Family: Publication & Print Production

Click here to learn more about Indiana University’s Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234