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Jr. RFP Proposal Writer – Virtual, United States

WorkForce Software

$70,000 - $70,000 / year
Apply before: August 31, 2024
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  • Date posted
    May 1, 2024
  • Location
  • Salary
    $70,000 - $70,000 / year
  • Apply before
    August 31, 2024
  • Career Level

Job Description

About Us

WorkForce Software is the first global provider of workforce management solutions with integrated employee experience capabilities. The company’s WorkForce Suite adapts to each organization’s needs—no matter how unique their pay rules, labor regulations, and schedules—while delivering a breakthrough employee experience at the time and place work happens. Enterprise-grade and future-ready, WorkForce Software is helping some of the world’s most innovative organizations optimize their workforce, protect against compliance risks, and increase employee engagement to unlock new potential for resiliency and optimal performance. Whether your employees are deskless or office workers, unionized, full-time, part-time, or seasonal, WorkForce Software makes managing your global workforce easy, less costly, and more rewarding for everyone.

Over one thousand organizations with more than 4 million users in over 80 countries rely on WorkForce Software solutions to streamline compliance, reduce labor costs, provide more intuitive tools to their employees, and achieve strategic HR on a global basis.


Our proposal writing team is an integral part of the Sales/Marketing GTM organization. This key position helps grow our business and makes an impact in an exciting, growing market. Proposal Writers are responsible for drafting clear, concise, accurate, and compliant responses to RFP/RFI, partner, and prospective customer inquiries.

The Junior Proposal Writer role requires a collaborative team member who can effectively work across all levels of WorkForce, gathering information and producing critical content under tight deadlines.

The candidate must be able to proactively engage with key stakeholders to ensure that all written content is appropriate and up to the highest quality standards.


  • Develop win themes and functional differentiators, working with stakeholders, specific to RFx opportunities.
  • Effectively utilize pre-approved documentation to address recurring content inquiries and develop tailored RFx responses
  • Engage with Account Executives, Partner Sales Managers, Solution Consultants, Product Managers and other technical resources to draft content for RFx responses and other required documentation for partners and prospective customers
  • Organize materials and complete all writing assignments in a timely manner with quality and adherence to both RFx and internal WorkForce standards
  • Contribute to a library of approved proposal content for quick-turnaround opportunities
  • Organize proposal content on our content management system to maximize reuse effectiveness and utility
  • Manage project timelines to gather input from subject matter experts, coordinate review cycles, and finalize documents for on-time submission


  • Experience with proposal content management systems including Quvidian
  • Excellent technical writing skills and ability to create new content in response to emerging requirements while leveraging approved content and approaches
  • Strong organization skills for content management and collaboration
  • Ability to review and correct material for content, style, and compliance with internal and external standards
  • Ability to work with company stakeholders across functional competencies and management levels
  • Ability to document complex technical, legal, and compliance concepts and processes in a clear and concise manner in both written and graphic formats
  • Strong eye for grammatical, spelling, and other editing errors
  • Proven ability to meet fixed deadlines
  • Experience in the Enterprise SaaS software and/or HCM market


  • Up to 5%


  • Bachelor’s Degree in Business, Marketing, or Communications (or similar 4-year degree)
  • Strong preference given to candidates with APMP certification and experience

Why You Should Join the WorkForce Team?

  • Unlimited PTO
  • Flexible Hours / Work from Home Policy
  • 401k with Company Match
  • Performance Bonus
  • Career Development and Training – Be the CEO of your career!
    • Company paid LinkedIn Learning subscription.
  • Diversity, Equity, and Inclusion Initiatives including committees such as:
    • Women for Inclusion
    • Age: Unity Beyond Years
    • Racial Equality/Discrimination
    • Mental and Physical Ability
    • WorkForce Pride Network
    • Global Perspectives
    • Band of Veterans
  • Health and Wellness / Gym Reimbursement
  • Full Comprehensive Health Benefit Package
  • Parental Leave
  • Community Outreach Programs and Charitable Support

This job description is not intended to be all inclusive, and employee will perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.

To maintain our goal of remaining a diverse and inclusive company, WorkForce Software advocates for and promotes a diverse, equitable, safe, and professional workplace where all people feel welcomed and empowered. We are committed to creating an environment that supports and celebrates the full range of our individual and collective differences, so that everyone can do their best and most innovative work, on the job and in our communities.

WorkForce Software is committed to the full inclusion of all qualified individuals. As part of this commitment, WorkForce Software will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Talent Acquisition Department at
[email protected], 1-833-987-3831.

WorkForce Software is an Equal Opportunity Employer.