Editorial Assistant

Overview

The Editorial Assistant is an entry level position responsible for supporting the Corwin Literacy and Corwin Teaching Essentials teams to reach key goals in assigned subject area. This role supports the daily acquisitions, editorial, production, administrative, and scheduling needs and demands of the editors and/or Publisher to whom they work alongside.

Essential Job Functions & Responsibilities

The job functions include, but are not limited to, the following:

Assist editors in handling proposals by:

• Acknowledging book proposals submitted for editorial consideration

• Proactively inviting peer reviewers in appropriate fields to review book proposals

• Distributing proposals and tracking return of completed reviewer reports

• Compiling reviews for editor to send to authors

• Processing reviewer book orders or monetary compensation through purchase order system

• Based on the acceptance or rejection of a proposal, working through the accurate workflow steps in a timely manner

• Consolidating all materials, posting contract proposal, and distributing in advance of strategy meetings

• Updating databases, sending finalized proposal for Editorial Director’s approval, and posting approved proposal to database

Assist team in preparing contracts by:

• Preparing all contracts and agreements. Work with the author, editor, and legal team to revise if revisions are required

• Routing contracts for signing, and returning countersigned contracts

• Sending or maintaining updated author/contributor tax forms

• Updating relevant files and databases

Assist team in manuscript development and delivery by:

• Proactively inviting peer reviewers in appropriate fields to review draft manuscripts

• Distributing manuscripts to selected reviewers and tracking the return of completed reviews

• Reviewing and answer permissions questions serving as the permissions point person/expert for the team

• Work with the author to ensure all pieces of the manuscript, photos, permissions, and other material necessary to transmit is in hand prior to transmittal

• Tracking and logging all permissions provided

• Assisting in permissions requests using online signature software

• Performing photo research and/or assisting in photo placement and captioning when needed

Lead the book transmittal process by:

• Finalizing permissions log to be signed by the author and posting to the database

• Creating QR codes and aligning to captions by to-press date for any video ancillaries

• Working with the Production department to prepare online content for companion websites

• Working in tandem with Content Development Editor and team to brainstorm interior design, cover design, and title

• Collecting all required pieces and preparing the book for transmittal by filling out basic specs in internal database

• Maintaining an internal database and communicating any changes during production (price changes, date changes, bundle creation)

• Ensuring all products launch on the Corwin website at the right time

• Coordinating all phases of basic ancillary creation—including companion websites and related artifacts—under the mentorship of the editor and/or Production Editor

Manage Post-Publication workflows by:

• Processing book orders for post-pub (copies to authors, endorsers, reviewers, etc.)

• Tying up loose ends concerning ancillaries

Support author questions/correspondence by:

• Answering all inquiries and requests throughout the above process in a timely fashion.

• Representing the editor as “ambassador” with external authors, peer reviewers, and internal Corwin/SAGE colleagues

Conduct market research by:

• Researching topics, associations, trends, market data, etc.

• Sending out surveys and compiling and analyzing results

• Running and formatting reports

Conference preparation:

• Contact Corwin authors to determine which authors will be attending and presenting at conferences

• Gather and coordinate all Corwin author session information

• Research ideal restaurants and venues for possible author meetings and receptions

Additional responsibilities:

• Attend team meetings, facilitating and scheduling

• Coordinating author requests for books

• Completing check requests via online system

• Tracking Key Performance Indicators (signings, transmittals and published titles, budget) on a monthly basis to be used by the editorial team to plan and assess progress

• Work collaboratively with other departments on new procedures and systems

• Maintain budget reports, expense reports, and cost monitoring spreadsheets

• Book travel for editor and self when needed

• Work on Corwin Connect, the company’s blog, including: editing posts, photo research, uploading posts using WordPress, tracking post details, crafting social media captions, and using Hootsuite to schedule social media posts

Qualifications & Education

Any combination equivalent to, but not limited to, the following:

• Proficiency in Word, Excel, PowerPoint, Outlook, social media, and internet

• Validated demonstration of high level of maturity and professionalism

• Excellent communication skills

• Ability to solve problems and make decisions

• Excellent research skills

• Proven skills in organizing, prioritizing, and paying attention to details

• Ability to quickly master in-house systems

• Ability to interact appropriately with authors, customers, and colleagues in a manner reflecting the SAGE Vision Statement

• An interest in K-12 education preferred

SAGE U.S. Diversity, Equity, and Inclusion (DEI) Charter

SAGE Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want SAGE to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.