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Administrative Coordinator (aHEO) – English Department & MFA Program (Creative Writing)

City University of New York

$62,689 - $75,131 / year
Apply before: May 27, 2024
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  • Date posted
    May 2, 2024
  • Location
  • Salary
    $62,689 - $75,131 / year
  • Apply before
    August 31, 2024
  • Career Level

Job Description


The English Department and MFA Program in Creative Writing invites applicants for an Admin Coordinator to assist the MFA Program Director in all aspects of program administration, including but not limited to faculty appointments; budgeting; admissions and recruitment; website maintenance; reading series logistics; liaison with all other college departments, including the Dean’s Office, Graduate Admissions, and Payroll; public relations and publicity; program fundraising; and management of Work-Study employees.


Bachelor’s Degree required.

We seek a candidate with a minimum of two years experience managing these tasks for an arts MFA, preferably creative writing, who has extensive experience running a reading series; experience and comfort working with high profile artists; exceptional communication skills; experience working with graduate arts students and hiring and supervising work-study students; high proficiency with Excel, Word and MS Office; ability to hard code in HTML using Visual Studio Code; and capacity to manage multiple projects simultaneously. A graduate arts degree in creative writing would also be an asset.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
  • May supervise office staff and student workers.
  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience ($62,689 -$75,131).

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website . To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28392.

Click on the “APPLY NOW” button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

  • Cover Letter and/ or Statement of scholarly interests
  • Curriculum Vitae/ Resume
  • Names and contact information of 3 references

Upload all documents as ONE single file- PDF format preferred.


The committee will begin reviewing complete applications on May 27, 2024. The search will remain open, and screening and review of applications will be ongoing- until the position is filled. Applications submitted after the deadline will only be considered if the position(s).


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.