10 Best Invoicing Software for Freelance Writers for 2025

Effective invoicing is a crucial aspect of maintaining a healthy cash flow and ensuring timely payments.

With the rise of remote work and the gig economy, the demand for reliable invoicing software has never been higher.

In fact, studies show that 57% of freelancers struggle with getting paid on time, making the choice of invoicing software even more critical.

In this guide, we’ll explore the top 10 best invoicing software for freelance writers available in 2025.

Whether you’re a seasoned freelancer seeking efficient payment tracking or a newcomer aiming for streamlined billing processes, this research-backed list has you covered.

Key Takeaways

1. Reliable invoicing software can significantly reduce payment delays and enhance financial management for freelancers.
2. Many invoicing tools offer free plans or trials, allowing you to test features before committing.
3. Integrations with accounting software and payment platforms can simplify your financial processes.

Top 10 Picks for Best Invoicing Software for Freelance Writers

1. FreshBooks – Best for comprehensive invoicing features.
2. Wave Invoicing – Best for free invoicing solutions.
3. Square Invoices – Best for user-friendly interface.
4. Bonsai – Best for project management integration.
5. Harvest – Best for time tracking features.
6. HoneyBook – Best for client management.
7. QuickBooks Solopreneur – Best for expense tracking.
8. Paymo – Best for project management and invoicing.
9. Zoho Invoice – Best for customizable invoicing.
10. SimplyBill – Best for simplified billing processes.

How We Evaluated Best Invoicing Software for Freelance Writers

The evaluation process for best invoicing software for freelance writers focused on these key criteria:

1. User-Friendliness: Ease of use and intuitiveness of the interface.
2. Features: Range of invoicing features, including templates, payment tracking, and reminders.
3. Pricing: Affordability and availability of free plans or trials.
4. Integrations: Compatibility with accounting and payment systems.
5. Customer Support: Availability and quality of customer service.

We conducted thorough online research, analyzed user reviews, and consulted expert opinions to ensure a comprehensive evaluation of each tool’s strengths and weaknesses.

Best Invoicing Software for Freelance Writers Comparison Table

1. FreshBooks

Best for comprehensive invoicing features

FreshBooks is renowned for its user-friendly interface and comprehensive invoicing capabilities. With features such as time tracking, project management, and a mobile app, freelancers can manage their invoicing seamlessly.

FreshBooks also offers automated billing reminders, which help ensure timely payments.

Pros

1. Easy to navigate and use.
2. Offers extensive project management features.
3. Mobile app for invoicing on the go.

Cons

1. Higher pricing compared to other free options.
2. Limited features in the lower-tier plans.

Key Features

1. Time Tracking: Automatically track billable hours.
2. Invoicing Templates: Customizable templates for professional invoices.
3. Client Communication: Integrated messaging for client discussions.

Pricing

FreshBooks starts at $7.60/month, with higher tiers available that offer additional features. Explore further details on their pricing page.

2. Wave Invoicing

Best for free invoicing solutions

Wave Invoicing stands out for its completely free invoicing software, making it a perfect choice for freelancers just starting out. It offers unlimited invoicing and client management features without any hidden fees.

Pros

1. Completely free with no client limits.
2. Strong integration with accounting features.
3. Automated reminders help with timely payments.

Cons

1. Limited features compared to paid software.
2. Customer support can be slow.

Key Features

1. Invoice Customization: Personalize your invoices to fit your brand.
2. Recurring Billing: Set up recurring invoices effortlessly.
3. Expense Tracking: Keep track of business expenses alongside invoicing.

Pricing

Wave is free to use, with optional paid features starting at $16/month. More details can be found on their features page.

3. Square Invoices

Best for user-friendly interface

Square Invoices provides a simple and intuitive solution for freelancers. With a focus on ease of use, Square allows you to send invoices and contracts seamlessly through a well-designed interface.

Pros

1. Simple and intuitive design.
2. Integrates with various payment methods.
3. Ability to send contracts directly through the platform.

Cons

1. Limited customization options for invoices.
2. Transaction fees can add up.

Key Features

1. Payment Processing: Accept payments directly through invoices.
2. Invoice Tracking: Monitor when invoices are viewed and paid.
3. Contract Management: Send and manage contracts efficiently.

Pricing

Square Invoices offers a free plan, with paid plans starting at $20/month. For more information, visit their pricing page.

4. Bonsai

Best for project management integration

Bonsai is designed for freelancers needing comprehensive tools for project management and invoicing. It automates many aspects of the invoicing process, from proposals to contracts.

Pros

1. All-in-one solution for freelancers.
2. Automation features save time on repetitive tasks.
3. Comprehensive project management tools.

Cons

1. Higher starting price.
2. Limited reporting features.

Key Features

1. Proposals and Contracts: Create and send proposals and contracts with ease.
2. Time Tracking: Log hours directly against projects.
3. Client Portal: A dedicated space for clients to view proposals and invoices.

Pricing

Bonsai starts at $15/month. Learn more about their offerings on their website.

5. Harvest

Best for time tracking features

Harvest excels in time tracking and is particularly beneficial for freelancers who bill hourly. The tool integrates well with various project management applications, making it a versatile choice.

Pros

1. Advanced time tracking features.
2. Integrates with numerous project management tools.
3. Easy invoicing once time is logged.

Cons

1. Limited features in free version.
2. Pricing can be high for multiple users.

Key Features

1. Time Tracking: Effortlessly track billable hours.
2. Reporting Tools: Generate reports to analyze profitability.
3. Integrations: Works with many popular apps like Trello and Asana.

Pricing

Harvest is free for one user, with additional users at $13.75/user/month. More pricing details can be found on their website.

6. HoneyBook

Best for client management

HoneyBook provides a streamlined experience for freelancers focusing on client interactions. It combines invoicing with project management and client relationship tools.

Pros

1. Attractive and intuitive interface.
2. Comprehensive client management features.
3. Automated workflows save time.

Cons

1. More expensive than other options.
2. Some features may be overkill for simple invoicing needs.

Key Features

1. Client Portal: Clients can view invoices and documents in one place.
2. Automated Workflows: Streamline repetitive tasks like invoicing.
3. Payment Tracking: Easily track payments and outstanding invoices.

Pricing

HoneyBook starts at $19/month. Check their offerings on their website.

7. QuickBooks Solopreneur

Best for expense tracking

QuickBooks Solopreneur allows freelancers to manage their finances effectively, separating business and personal expenses easily.

Pros

1. Excellent for managing personal and business finances.
2. Robust reporting features.
3. Integrates well with other QuickBooks products.

Cons

1. Can be complex for new users.
2. Higher pricing for advanced features.

Key Features

1. Expense Tracking: Effortlessly categorize and track expenses.
2. Invoicing: Create professional invoices quickly.
3. Financial Reporting: Generate detailed financial reports.

Pricing

QuickBooks starts at $10/month. Visit their website for more information.

8. Paymo

Best for project management and invoicing

Paymo combines project management with invoicing features, making it ideal for freelancers who need both functionalities in one tool.

Pros

1. Affordable pricing with robust features.
2. Time tracking and invoicing in one application.
3. Project management tools help organize work efficiently.

Cons

1. The user interface could be more intuitive.
2. Limited features in the free version.

Key Features

1. Time Tracking: Log billable hours easily.
2. Project Management: Organize tasks and deadlines.
3. Invoicing: Create and send invoices based on tracked time.

Pricing

Paymo offers a free version, with paid plans starting at $9.9/month. More details can be found on their website.

9. Zoho Invoice

Best for customizable invoicing

Zoho Invoice provides customizable invoicing options, allowing freelancers to create invoices that reflect their brand.

Pros

1. Highly customizable invoice templates.
2. Free for up to 5 customers.
3. Integrated time tracking and expense management.

Cons

1. Can be overwhelming for new users.
2. Limited features in the free version.

Key Features

1. Custom Invoicing: Create invoices that match your branding.
2. Time Tracking: Track billable hours against projects.
3. Expense Management: Keep track of expenses directly in the tool.

Pricing

Zoho Invoice is free for up to 5 customers, with paid plans available. Visit their website for more details.

10. SimplyBill

Best for simplified billing processes

SimplyBill offers a straightforward solution for freelancers seeking basic invoicing without unnecessary complexity.

Pros

1. Simple and easy-to-use interface.
2. Focused solely on invoicing.
3. Affordable pricing.

Cons

1. Limited features compared to more comprehensive tools.
2. May not suit freelancers who need advanced functionalities.

Key Features

1. Simple Invoicing: Create and send invoices quickly.
2. Payment Tracking: Monitor payments received.
3. Client Management: Manage client information easily.

Pricing

SimplyBill starts at $15/month. More information is available on their website.

How to Choose the Right Best Invoicing Software for Your Needs

Selecting the ideal invoicing software for freelance writers depends on your specific requirements and use case. Consider these crucial factors:

1. User Experience: Look for intuitive interfaces that match your workflow.
2. Feature Set: Determine which features are essential for your business.
3. Budget: Assess your budget and find a tool that offers good value.
4. Scalability: Consider whether the software can grow with your business.

Emerging Trends in Best Invoicing Software for Freelance Writers

As the freelancing landscape evolves, so too does invoicing software. Key trends include increased automation of billing processes, integration with more diverse payment platforms, and enhanced user experience features.

According to recent surveys, 70% of freelancers prioritize software that simplifies their payment processes, highlighting the need for continuous innovation in this space.

Choosing the Right Invoicing Software

Choosing the right invoicing software can significantly impact your freelance business’s efficiency and cash flow. By evaluating your specific needs against the features offered by the tools listed above, you can find the perfect match for your invoicing requirements.

Explore these top picks and start streamlining your invoicing process today!

Frequently Asked Questions

Most common questions writers ask when choosing the best invoicing software.

What is the best invoicing software for freelance writers?

The best invoicing software depends on individual needs. FreshBooks and Wave Invoicing are popular options, each offering unique features tailored for freelancers.

How much does FreshBooks cost in 2025?

FreshBooks starts at $7.60/month for its basic plan. Higher tiers with more features are also available.

Is there free invoicing software for freelancers?

Yes, Wave Invoicing offers completely free invoicing software, and Zoho Invoice has a free version for up to 5 customers.

What features should I look for in invoicing software?

Key features include invoice customization, payment tracking, expense management, and integrations with accounting software.

What are the emerging trends in invoicing software for freelancers?

Current trends include increased automation, enhanced user experience, and better integration with diverse payment platforms.